Privacy Policy

exhiVits – the virtual exhibition respects your privacy and is committed to protecting it. We provide this Privacy Statement to inform you of our Privacy Policy and practices, and of the choices you can make about what information is collected, the manner in which that information is collected and how that information is used. and all its sub-domains are owned by exhiVits – the virtual exhibition, trading as exhiVits, a proprietorship company incorporated in Karachi, Pakistan, and having its partnership offices in USA & UAE.

ForFor the purposes of this Privacy Policy, "we", "our" and "us" refer to exhiVits, "this website" collectively refers to and its sub-domains (if there are any), and "you" and “your" refer to a specific individual or program accessing this website.

Scope of and purpose of processing of personal data

Generally, we only process the personal data of our users as it is necessary to provide a fully functioning website and to provide our content and services. We only process the personal data of our users on a legal basis under the General Data Protection Regulation (GDPR). The legal basis can be a contractual obligation, our legitimate interest or consent provided by the individual user. Sometimes prior consent cannot be obtained and thus the processing of personal data is permitted by law. Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

The user’s operating system
The user’s internet service provider
The user’s IP address
Date and time of access
Websites/pages accessed by the user's system through our website

The temporary processing of the IP address is necessary in order to deliver the website to the user’s computer. For this purpose, the user’s IP address needs to be saved for the duration of the usage. The log files are saved to ensure the functionality of our website. This data enables us to optimize our website and to ensure the security of our information technology systems. In this context, we will not process personal data for any other purposes.

Data storage and deletion

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the retention period for personal data, we consider the amount, nature, sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

We will delete your data when the processing of the data is no longer required to fulfil the purposes, we collected it for. When we process the data for the provision of our website, your data will be deleted when the website session ends. When we process data in logfiles, we will generally delete the data 7 days after the processing. Extended storage is possible. In this case, the user’s IP address will be deleted or pseudonymized in order to prevent the identification of the user.


Cookies are small pieces of information that your browser stores on your computer when requested by a website. They do not compromise your privacy or security, as each cookie can only be read by the same website that requested your browser to store the cookie.

We request your browser to store a cookie when you access this website and may request your browser to store one or more cookies when you make purchases, request or personalize information, or register yourself for certain services. Unless you explicitly opt to store additional information, our cookies only contain one or more sequential computer-generated identifiers. The cookies this website requests your browser to store are suffixed with "" and expire at the very latest after 365 days from the date on which they were last updated. This information is used to help us better understand this website's usage so that we can improve our service to you and may also be used to provide content on this website based on your previous visits, including, but not limited to advertisements and promotions. Unless you explicitly opt to store additional information, we do not link the information automatically collected by such means with personal information about you. Accepting to store the cookies requested by this website does not give us access to your personal information, but we may use the cookies to identify your computer. Most browsers automatically store cookies by default, but you can choose to refuse or selectively accept to store certain cookies by adjusting the preferences in your browser. However, if your browser refuses to store cookies, some features of this website may not be available to you and some pages on this website may not display properly.

We use cookies for the purpose of improving the quality of our website and its contents. We also analyze your usage of our website through cookies so that we can constantly optimize our offering. Cookies are stored on the user’s computer and are transmitted from there to our website. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Already saved cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, you may not be able to complete all the services or functionality on offer.

You can find information on popular browsers and how to adjust your cookie preferences at the following websites:

Google Chrome:
Microsoft Internet Explorer:
Mozilla Firefox:

Additionally, browsers such as Microsoft Internet Explorer feature The Platform for Privacy Preferences (P3P) technology, which gives you the ability to make informed choices about the use of your personal information online. P3P-enabled browsers can be configured to automatically accept or refuse to store cookies, based on whether a website's P3P compact policy file meets your privacy preferences. We will make every effort to provide a P3P compact policy file for each cookie that this website requests your browser to store.

Data collection and use

On our website, you can sign up as an exhibitor or visitor and subscribe to our newsletters and communication. By signing up, we will transfer all the data you provided in our iFrame input form for our future mailings.

We will process the following data:

Full name
Job title
Linkedin connect URL
Interest in business sectors
Participation package
Date and time of signing up

For the processing of your personal data, we will ask for your consent in the process and provide a link to this privacy policy for you. We will not transfer your personal data to any party. Your personal data will exclusively be used for communications & mailings.

The Legal basis for the processing of your personal data supplied to us through your newsletter and communication subscription is the consent provided by you. If you receive the newsletter because you are one of “exhivits” contact and the details you registered with us. To optimize our communication and mailing services, we use personalized tracking tools. We will not only process your email address but also your activity in connection with our communication & mailing services (e.g., clicks on articles/links/sections). You can unsubscribe from our communication & mailing services at any time. A link to unsubscribe will be provided below on every piece of communication.

Data retention

Your data may be held after the termination of your relationship with us for the purposes of improving our services offered. We do not collect any additional information about you other than that outlined above.

Access to your personal data

You have the right to be informed, the right of access, the right of rectification, the right to erasure and the right to restrict processing of the personal data that we hold about you within the limits of the current data protection legislation. Please contact us via email if you would like a copy of your personal information. You may ask us to correct or remove personal information that you think is inaccurate. Please contact us if you wish to exercise any of these rights. We will check the legal requirements for the exercise of this right.

Please send an email to our IT Manager:

We will provide you with a readable copy of the personal data that we keep about you, within 40 days; subject to the provision of proof of your identity.


We are committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children's online activities and interests. Except where required by local laws, we do not knowingly collect personal data from minors. If you are a minor, you may only use our Site and services with the permission of your parent or guardian.

Our online services are not directed at children under the age of 13. If you believe we have collected information about a child under the age of 13, please contact us so that we may take appropriate steps to delete such information. If you are at least 13 but under the age of 16, please get the consent of your parent or legal guardian before giving us any personal data about yourself.


We use administrative, technical, and physical measures to safeguard personal information against loss, theft and unauthorized uses, access or modifications. Certain areas of our websites may be password protected. Where we have given you (or where you have chosen) a password, you are responsible for keeping this password confidential. We ask you not to share your password(s) with anyone. Payments made via our websites are processed in a secure environment using software provided by third-party providers.

We are committed to protecting the information you provide us. We have implemented security policies, rules and technical measures to protect the personal data that we have under our control, in accordance with the applicable laws of the Islamic Republic of Pakistan. The security measures are designed to prevent unauthorized access, improper use or disclosure, unauthorized modification and unlawful destruction or accidental loss. We use Secure Sockets Layer (SSL) encryption when collecting or transferring sensitive data. SSL encryption is designed to make the information unreadable by anyone but us.

Privacy compliance

We are voluntarily committed to a self-assessment procedure. Data privacy legislation is subject to revision and we suggest that you regularly check our Privacy Policy.


Our websites may provide links to third-party websites for your convenience. If you access those links, you will leave our website. We do not control those websites or their privacy practices, which may differ from ours. We do not endorse or make any representations about third-party websites. We encourage you to review the Privacy Policy of any company before submitting your personal information.

Notification of changes

We may modify this Privacy Policy from time to time. Any changes to this Privacy Policy will be posted to the Site so that you are always informed of the way we collect and use your personal data, and we encourage you to review this Privacy Policy whenever you access the or otherwise interact with us to stay informed about our information practices and the ways you can help protect your privacy. Use of the Site following such changes constitutes your acceptance of the revised Privacy Policy then in effect but, to the extent such changes have a material effect on your rights or obligations as regards our handling of your personal data, such changes will only apply to personal data after the changes are applied.

Contacting us

This privacy policy sets out in broad terms how we handle your personal information and safeguard our privacy. If you have any questions relating to our Privacy Policy, please send an email at:

Last Updated: August 20, 2021